ACADEMICJOBSONLINE.ORG PRIVACY STATEMENT
Security and privacy are our top priorities and we are doing our best to comply with relevant data protection regulations, to preserve your privacy and to make sure your data is available only to the intended parties. No others shall be granted access to your data unless required by law; and you will be notified by email as soon as possible if such access becomes necessary. Data is collected and used for the sole purpose of facilitating the application/hiring process for participated employers, and we don't sell or share data with any other third parties.
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AcademicJobsOnline is a service provided by Duke University. The privacy statement of Duke University applies to this site and supersedes this site's statement in case of any discrepancies. Please read Duke University's privacy statement for more details.
| Category of Personal Data | Purposes of Processing |
|---|---|
| email address & selected password to our site | To secure your access to our site, and to communicate with you by us and the employers |
| IP# and general location data of your recent accesses, and logs of some activities such as updating your coversheet, uploading a new file, sending new reference letter requests, submitting a new application, etc. | To help in diagnosing problems in user support, track website usage trends |
| your full name, mailing address, work/home/cell phone# and skype name, employment institution and address | To provide them to the employers in your job applications. Other than your name, others are optional. |
| Highest degree and date, thesis adviser, thesis title, degree institution | To provide them to the employers in your job applications. Other than your degree name, others are optional |
| Primary research interest, secondary interest, tertiary interest, and a very brief synopsis of your current research interests, with research web page links | To provide them to the employers in your job applications. Other than your primary interest, others are optional |
| Your answer to the question "Do you have U.S. citizenship or permanent residency?" | To provide them to the employers in your job applications, as required info by some employers. Employers in countries other than US might ask similar questions |
| List of references to support your applications with their names, emails and affiliations | To provide them to the employers in your job application |
| List of generic disciplines you are interested in finding jobs in | These are only used to show your the relevant jobs to you and your reference writers, to help with job/employer selections |
| Files uploaded into your account for use in your job applications, such as cover letters, CVs, Research Statements, Teaching Statements, Publication Lists, Transcripts, and any other files as requested by the employers where you are applying | To provide them to the employers in your job applications |
| Any data you have entered on the application forms for your current or recent applications, such as additional questions and EEO (gender, race, disability & veteran status, etc.) questions, as requested by each employer in their hiring process | To provide them to the employers in your job applications. Those data are not shared with any other employers |
| The data you entered for the "Job Wanted" listing such as the description of the jobs you are looking for, and any selected files from your Portfolio to be viewable by employers | To make them viewable by all currently registered employers to select applicants from the public pool |
| Reference letters uploaded by the reference writers and the employers (on the writers' behalf) | To provide them to the employers in your job applications. Applicants have no access to reference letters in the system. Reference letters are automatically deleted when the applicant account is deleted |
| Nominations submitted by nominees for applicants | To provide them to the employers for the nominations. They are automatically deleted when the applicant account is deleted |
| Institutional authorizations as requested on some job applications | To provide them to the employers in your job applications as part of your application package. |
Data is collected and used for the sole purpose of facilitating the application/hiring process. The site only shares the application data with the employers where you have applied for positions, and we don't share them with any other employers or any other 3rd parties unless required by law.
Applicants have the option on their coversheet form to remove their accounts and all files once all the jobs they've applied are finished, or they can remove their accounts right away if they don't have any current open applications.
Applicant accounts including all related files in the Portfolio and reference letters will be automatically purged from the database 6 months (or 3 months if they have checked the 'off market' or 'remove my account...' option on they coversheet form) after all jobs they have applied (if any) are finished, and they haven't logged in for 12 months. Applicant accounts can't be deleted until all their applications have been finished. Applicants can delete their accounts right away by checking the 'Delete my account (include all portfolio files and all references) right now' checkbox on their coversheet form if they have no active applications. They can also contact us directly at support@academicjobsonline.org in case they need to remove their accounts as quickly as possible for some legitimate reason.
Applications submitted to each employer belong to that employer, and they are under the supervision of that employer. Each employer can download all or any part of the application data submitted to their job openings to their local systems for any purposes they deem appropriate. Those downloaded data are no longer under our control, and they are governed by that employer's own policies. The application data will no longer be available or complete once the applicant accounts have been purged. The system keeps snapshots made by the employers online for 3 years. A historical copy of application listing (name, contact & degree info, application dates) and EEO data are available for 6 years before being automatically removed.
Please contact us at support@academicjobsonline.org for any questions, concerns or requests.
1/10/2019.